Privacy Policy

Last updated: 10th June 2026

1. Who we are

INTEGRYN Ltd is an engineering performance consultancy helping specialist engineering organisations deliver better products, faster.

For the purposes of data protection law, INTEGRYN Ltd is the controller of the personal data we process.

Company name: INTEGRYN Ltd
Company number: 17169121
Registered office: 128 City Road, London, United Kingdom, EC1V 2NX
Email: hello@integryn.co.uk
Website: integryn.co.uk

2. What personal data we collect

We may collect and process the following types of personal data:

Information you provide to us

This may include:

  • Your name

  • Job title

  • Company name

  • Email address

  • Telephone number

  • Any information you include in an enquiry, contact form, email, proposal request or other communication with us

Business and client information

If you become a client, prospective client, supplier or partner, we may also process:

  • Business contact details

  • Project-related communications

  • Proposal, contract and invoice information

  • Meeting notes, actions and project records

  • Information required to manage our business relationship

Website and technical information

When you visit our website, we may collect limited technical information such as:

  • IP address

  • Browser type

  • Device type

  • Pages visited

  • Referring website

  • Approximate location

  • Date and time of visit

This may be collected through website hosting, security tools, analytics tools or cookies.

3. How we collect personal data

We collect personal data when:

  • You submit a contact form on our website

  • You email us

  • You contact us via LinkedIn or another professional platform

  • You request information, a proposal or a consultation

  • We enter into discussions about potential work

  • We provide services to you or your organisation

  • You interact with our website

We may also receive business contact information from referrals, introductions, publicly available professional sources, or networking activity.

4. Why we use your personal data

We use personal data for the following purposes:

  • To respond to enquiries

  • To arrange calls, meetings and consultations

  • To prepare proposals

  • To provide consultancy and project delivery services

  • To manage client, supplier and partner relationships

  • To administer contracts, invoices and business records

  • To maintain the security and operation of our website

  • To improve our website and services

  • To comply with legal, tax and accounting obligations

  • To protect our business interests, including establishing or defending legal claims

5. Our lawful basis for processing

Under UK data protection law, we must have a lawful basis for using your personal data.

Depending on the circumstances, we rely on one or more of the following lawful bases:

Contract

Where processing is necessary to take steps before entering into a contract with you or your organisation, or to perform a contract.

For example: preparing a proposal, delivering agreed services, managing project communications.

Legitimate interests

Where processing is necessary for our legitimate business interests and your rights do not override those interests.

For example: responding to business enquiries, managing client relationships, improving our services, maintaining website security and carrying out normal B2B marketing or networking activity.

Legal obligation

Where processing is necessary for us to comply with legal, tax, accounting or regulatory obligations.

For example: keeping accounting records and invoices. UK limited companies must generally keep accounting records for 6 years from the end of the financial year they relate to.

Consent

Where we rely on your consent, for example for certain types of cookies, analytics or email marketing where consent is required.

You can withdraw your consent at any time.

6. Cookies and analytics

Our website may use cookies or similar technologies to operate the site, improve performance, understand how visitors use the website, and maintain security.

Some cookies are necessary for the website to function. Others, such as analytics or marketing cookies, may require your consent before they are used. The ICO says consent for cookies must be freely given, specific and informed, and involve a clear positive action where consent is required.

You can control cookies through your browser settings and, where available, through the cookie preferences tool on our website.

We will provide a separate Cookie Notice or cookie information page if non-essential cookies are used.

7. Who we share personal data with

We do not sell personal data.

We may share personal data with trusted third parties where necessary to operate our business, provide our services or comply with legal obligations. This may include:

  • Website hosting providers

  • Email and IT service providers

  • Accounting and bookkeeping providers

  • Legal, insurance or professional advisers

  • Project collaborators, subcontractors or technical partners, where relevant to the work

  • Regulators, tax authorities or public bodies where required by law

Where we use third-party service providers, we expect them to handle personal data securely and only for the purposes agreed with us.

8. International transfers

Some of the third-party tools or service providers we use may process personal data outside the UK.

Where this happens, we will take appropriate steps to ensure that personal data is protected in accordance with applicable data protection law. This may include using approved contractual safeguards or relying on adequacy arrangements where available.

9. How long we keep personal data

We only keep personal data for as long as necessary for the purposes for which it was collected.

As a guide:

  • Enquiry and contact form information: usually up to 24 months after the last meaningful contact

  • Client and project records: usually up to 6 years after the end of the relevant relationship or project

  • Accounting, tax and invoice records: usually 6 years from the end of the financial year they relate to

  • Website analytics data: for the period set by the relevant analytics provider or cookie settings

We may keep information for longer where required by law, where there is an ongoing dispute, or where it is necessary to protect our legal rights.

10. How we protect personal data

We take reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse or disclosure.

These may include:

  • Secure email and hosting services

  • Access controls

  • Password protection

  • Device security

  • Limiting access to personal data where possible

  • Using professional advisers and service providers with appropriate safeguards

11. Your rights

You have rights under UK data protection law. These may include the right to:

  • Access the personal data we hold about you

  • Ask us to correct inaccurate or incomplete personal data

  • Ask us to delete personal data in certain circumstances

  • Ask us to restrict how we use personal data

  • Object to certain types of processing

  • Ask for a copy of your personal data in a portable format in certain circumstances

  • Withdraw consent where we rely on consent

The ICO notes that privacy information should tell people about their rights and how they can complain if they have concerns.

To exercise your rights, contact us at:

hello@integryn.co.uk

12. Complaints

If you have concerns about how we use your personal data, please contact us first so we can try to resolve the issue.

You also have the right to complain to the Information Commissioner’s Office, the UK supervisory authority for data protection.

13. Changes to this Privacy Notice

We may update this Privacy Notice from time to time. The latest version will be published on this website.